June 2020 Updates
FDA has launched a new dashboard for the Export Listing Module (ELM) to make it easier for industry users to manage their applications for export lists. Download the updated instructions below for detailed information about the new and improved ELM dashboard.
Important Information about Approval Numbers for Export Lists
All importing countries/regions with export list requirements ask FDA to provide an "approval number" to uniquely identify each facility on the list. The importing countries/regions usually require that this approval number appear on the labeling or packaging of exported products and the export certificate that accompanies each shipment. When your application is approved in the ELM, you will receive an email notification that includes your approval number. Please be sure to review the approval number and to share this information with any customers that plan to export your products to countries/regions that require export lists.
Specific Information for Seafood Firms
FDA's general policy is to use the 10-digit FEI (FDA Establishment Identifier) number as the approval number on export lists. However, there are many establishments that are currently included on seafood export lists with the 7-digit CFN as the approval number. FDA no longer uses CFNs internally, but there is no need to change these approval numbers for currently-listed establishments.
When you first submit an ELM application, the ELM will automatically assign the FEI for the establishment as the approval number. If you are currently listed with another approval number, FDA will replace the automatically-assigned approval number with your current approval number. Due to name and address changes, it's not always possible for us to match up an ELM application with a currently-listed establishment, so please review the email notification from the ELM when your application is approved to confirm that we have assigned the correct approval number. If you have any questions about approval numbers, please contact CFSANExportCertification@fda.hhs.gov.
If you would like to change the current approval number for your establishment on a seafood export list, you may request this change by uploading a document to your ELM application that includes your establishment’s name, address, current approval number, and the desired approval number.
Tips for Completing an ELM Application
When submitting an ELM application, you will be asked to identify the facility for listing in one of three ways: using the Food Facility Registration, the FEI number, or the DUNS number. The ELM will auto-populate your name and address for listing from FDA records based on the way that you identify the facility. Please note: The best option is to use the Food Facility Registration, which allows you to have complete control over the name and address that gets populated on your ELM application. The second-best option is to use your FEI number. If you do not know your FEI number, please contact CFSANExportCertification@fda.hhs.gov.
Using the Food Facility Registration in ELM
If you choose to identify the facility using the Food Facility Registration (FFR), the ELM will display a list of all registered food facilities associated with your FDA Industry Systems (FIS) account. If your account is only associated with one registered food facility, the system will automatically select that facility and move to the next screen.
If you represent a food facility but do not see an option in the ELM to identify the facility by the FFR, you can associate this facility with your account using the facility’s FFR number and PIN. To do this, click on the “Food Facility Registration” link from the FIS home page. Once the Food Facility Registration system opens, select “Link Registration to your Account” on the left side of the screen and enter the facility’s Food Facility Registration number and PIN. When you log back into the ELM, you should have access to this facility.
Once you have selected the facility for the application, you will be able to choose any name on the FFR as the "Name for Listing." If you do not see the name with which you would like to be listed in the dropdown, you can save your ELM application as a draft, log in to the Food Facility Registration system, add the name with which you would like to be listed in the “Alternate Trade Names” section, and then go back to the ELM to complete your application.
The ELM will pull the facility address from the FFR as the address for listing. If this address is incorrect, you can save your ELM application as a draft, log in to the Food Facility Registration system, correct the facility address, and then go back to the ELM to complete your application.
If you have any trouble completing your application or would like to submit your application in writing, please contact CFSANExportCertification@fda.hhs.gov.