Food Facility Registration User Guide: Biennial Registration Renewal
Online Registration of Food Facilities
2022 Food Facility Biennial Registration Renewal
October 1, 2022, 12:01AM through December 31, 2022, 11:59 PM
Section 415 of the Federal Food, Drug, and Cosmetic Act (FD&C Act) [21 U.S.C. § 350d] requires food facilities that are required to register with FDA to renew such registrations during the period beginning on October 1 and ending on December 31 of each even-numbered year.
Please be advised that “updating” your registration is a different function than “renewing” your registration. During the renewal period, you will not see the “Update” button listed on the FFRM main menu, until the registration is renewed. If a registration is not renewed by 11:59 PM on December 31, 2022, the registration is considered expired and will be removed from your account.
In addition, all facilities must include a unique facility identifier (UFI) recognized as acceptable to FDA with the registration submission To date, FDA recognizes the Data Universal Numbering System D-U-N-S (DUNS) number as an acceptable UFI. The DUNS number is assigned and managed by Dun & Bradstreet. DUNS numbers can be obtained or verified visiting D&B’s website.
FDA expects all registrants to provide their DUNS number with their registration or renewal submission before December 31, 2022. In the past, FDA addressed stakeholder concerns with obtaining a DUNS number in a timely manner. The FDA has released guidance, Enforcement Policy for Providing an Acceptable Unique Facility Identifier (UFI) for the 2020 Food Facility Registration Biennial Renewal Period, with information on what facilities should do if they are unable to obtain a DUNS number prior to the end of the renewal period. The guidance explained FDA allowed registrants to enter “PENDING” in the UFI field of their registration if they anticipate that they will not be able to obtain a DUNS number in time. Users will then have 90 days to obtain and submit a DUNS number and will receive reminders via email.
Remember to utilize the free FEI, FFR and DUNS portals to ensure a facility information matches exactly, reference sheet: FEI, FFR and DUNS Portals. It is imperative a facility DUNS number information and section two of the food facility registration information match exactly. FFR Section Two and DUNS Information comparison common errors are slightly different legal names and addresses in the two databases. The following are hypothetical errors or mismatched information: “ABC Manufacturing” verses “ABC Manufacturing LLC” or “123 Main Street” verses “123 Main St.”, or “British Colombia” verses “BC”. All of the above mentioned or similar, registrants or user, submitted information differences will cause mismatch information or errors. Failure to update the registration with a valid DUNS number may result in cancellation of the registration.
If you have any further questions please contact the Food Facility Registration Data Management Support Services (FFRDMSS): by phone 1-800-216-7331 or 240-247-8804; or by email at FURLS@fda.gov. A reference sheet concerning the DUNS number is available.
Biennial Registration Renewal Step-by-Step Instructions
After logging in to the Food Facility Registration (FFR) system from the Online Account Administration (OAA) page, choose the "Biennial Registration Renewal - 2022" option from the FFR main menu (Figure 1).
Figure 1 – Biennial Registration Renewal - 2022 Menu Option
The system will display a list of all your registrations that are available/due for renewal (Figure 2).
Figure 2 - List of Registrations
To complete the renewal process, select the registration number hyperlink within the table and the system will display the registration review screen (Figure 3).
Please read the instructional text at the top of the screen carefully. Only sections of the registration with an “Edit” button displayed next to it may be updated during the biennial registration renewal process. Once you have reviewed the information, visited Section 10, and made any other updates as necessary, submit your changes to complete the renewal process.
Figure 3 - Review Registration