CONFIDENTIALITY COMMITMENT THE UNITED KINGDOM MEDICINES AND HEALTHCARE PRODUCTS REGULATORY AGENCY
The Medicines and Healthcare products Regulatory Agency (MHRA) of the United Kingdom (UK) and the Food and Drug Administration (FDA) of the United States of America (US) are the regulatory authorities (collectively, the regulatory authorities) with responsibility in their respective countries for the authorisation, granting, renewal, variation, suspension, and revocation of licences, certificates, or other regulatory mechanisms relating to those medicinal products and medical devices for human use which are clinically investigated, marketed, supplied, manufactured, or assembled in the UK and US respectively.
The MHRA acknowledges that the FDA, an operating division of the US Department of Health and Human Services, affirms that it is authorised under its regulations at 21 C.F.R. § 20.89 ("Communications with Foreign Government Officials") to disclose otherwise non-public information to the MHRA regarding FDA-regulated products as part of cooperative law enforcement or cooperative regulatory activities.
Both regulatory authorities consider that from time to time circumstances will arise in which sight and/or knowledge of information held by one authority will assist the other in conducting its regulatory functions in relation to medical devices or of ensuring the safety, quality, and efficacy of medicinal products for human use under clinical investigation, authorised for marketing, or under review for marketing authorisation in both the US and the UK.
Therefore, the MHRA is pleased to co-operate with the FDA to facilitate the sharing of otherwise non-public documents and information for these purposes and by this document set out a framework understanding of the information which they may share with each other and the basis upon which they may share it. This co-operation and framework understanding shall not create any kind of binding legal obligation on the part of the MHRA or the FDA.
In this context the term "medicinal products for human use" excludes all medicinal products subject to evaluation or authorised by the European Medicines Agency (EMA) under the centralised procedure as well as medicinal products authorised at national level by European Union Member States that are subject to official European Union arbitration and referrals.
Types of Information that May Be Shared between the FDA and MHRA:
The types of information that may be shared include, but are not limited to:
- Post-authorisation pharmacovigilance data held by an authority which raises safety concerns about a product manufactured or distributed in the territory of the other.
- Information on quality defect or product recalls held by an authority in relation to medicinal products and medical devices which are distributed or have been manufactured in the territory of the other.
- Information contained in marketing authorisation applications and applications to vary a marketing authorisation which are of significant public health interest to the authority to which they are disclosed.
The regulatory authorities, their officials or representatives, may limit the scope of the above information, particularly if its dissemination or exchange may harm the commercial interests of a third party, breach a duty of confidence or privacy attaching to the information, disclose a trade secret, or be contrary to the public interest or the interests of the authority. In some cases, exchange of information under this understanding may be subject to prior agreement from the companies or individuals concerned.
The Bases Upon Which this Information Is Shared between the FDA and MHRA:
The regulatory authorities recognise that it is an essential element of this understanding that confidential information emanating from one regulatory authority to the other will be treated as such, and agree, to the extent permitted by their respective laws, to keep the information exchanged confidential.
The MHRA understands that some of the information it will receive from the FDA may include non-public information exempt from public disclosure under the laws and regulations of the US, such as confidential commercial information (including information referenced in the US Freedom of Information Act, 5 U.S.C. § 552(b)(4)), trade secret information, personal privacy information, law enforcement information, or internal pre-decisional information. The MHRA understands that this non-public information is shared in confidence with the MHRA, and that the FDA considers it critical that the MHRA maintain the confidentiality of this information. The MHRA understands that the FDA will advise MHRA of the non-public status of the information at the time that the information is shared.
The MHRA understands that the FDA affirms that the FDA has the authority to protect such non-public information provided to it (including its officials and representatives) by the MHRA, and will protect such information as information not to be disclosed under the U.S. Freedom of Information Act. The MHRA considers it crucial that such non-public information should not be disclosed without the consent of the MHRA and that disclosure made without such consent could endanger the international relations between the regulatory authorities and seriously jeopardise any further scientific and regulatory interactions between the FDA and the MHRA.
The MHRA understands that the FDA is of the view that the disclosure by the MHRA of any non public information provided to it (including its officials and representatives) by the FDA could seriously jeopardise any further scientific and regulatory interactions between the FDA and the MHRA and would prejudice the international relations between the MHRA and the FDA. The MHRA understands that the FDA considers that it is crucial that this non-public information is protected from disclosure and that the condition of sharing this non-public information with MHRA is that it be held in strict confidence by the MHRA.
On this basis the MHRA affirms that it has the authority to protect non-public information, including confidential commercial information, provided to their officials or representatives by the FDA as exempt information under UK FIA 2000 Section 27, and will take all legal steps to protect the information unless the owner of the information provides written authorisation to make the information public or, unless in relation to the information requested, the FDA informs the MHRA that it no longer considers the information non-public or that it no longer considers that disclosure of the information will harm international relations between the MHRA and the FDA.
Because decisions as to disclosure have to be made under UK law within 20 days of receipt of the third party request, the MHRA understands that the FDA agrees that within 5 working days of receiving a request to do so from the MHRA, the FDA will inform the MHRA as to whether it remains of the view that disclosure should not be made and that if made will endanger international relations between the parties.
On each occasion on which there is a request for disclosure to third parties received by the MHRA of non-public information received from the FDA, the MHRA agrees to consult with the FDA and understands that the FDA agrees to respond as agreed in the previous paragraph. Likewise, when the FDA has received a request for disclosure to third parties of non-public information received from the MHRA, the MHRA understands that the FDA agrees to consult with the MHRA, and the MHRA agrees to provide the FDA with its opinion on the releasability of the non-public information within 5 working days of receipt.
The regulatory authorities recognise that in some cases the authority to whom confidential information is given may as a result of receiving that information need to take steps or measures to protect public health which may necessitate sharing some or all of the information with certain third parties. In those circumstances the regulatory authorities agree that any decision as to whether to share the information shall be taken only upon agreement by the other authority.
Both the MHRA and the FDA recognise that if requests for information in their possession (including otherwise non-public information received from the other regulatory authority) are demanded by judicial, parliamentary/congressional order or other order issued under statute, the regulatory authority will have to surrender the information to the court, legislature, or person concerned. If such an order is received for otherwise non-public information received from the other regulatory authority, the regulatory authority under order to produce the information will so inform the other party immediately and will take all measures in an effort to ensure that the information will be disclosed in a manner that protects the information from public disclosure.
Duration, Change, and Termination of Commitment:
This commitment is intended to continue and extend a similar commitment provided on 14 February 2005 by MHRA. It will remain in effect until terminated. It may be changed at any time upon mutual agreement of the regulatory authorities, and may be terminated at any time upon 30 days’ notice to the other regulatory authority.
Kent Woods, M.D., S.M., F.R.C.P., F.Med.Sci
The Medicines and Healthcare Products Regulatory Agency
April 29, 2010 (Signature Date)