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U.S. Food and Drug Administration
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  3. Jobs and Training at FDA
  4. New Employee Onboarding
  5. New Employee Onboarding: 60 Day Onboarding Checklist
  1. New Employee Onboarding

New Employee Onboarding: 60 Day Onboarding Checklist

1. Before Joining the FDA (Pre- Start Date)
 
CategoryActivities
Tentative Offer LetterYou will receive a tentative offer letter, after you have accepted your position with the FDA. This is just a tentative offer. Please delay any notice to your current employer until you receive a final offer.
Pre-Hire PaperworkVisit the on-line induction for new hires Web site, Onboarding Manager, to complete and print out all required forms for Orientation
Background Investigation

Electronic Questionnaires for Investigations Processing (e-QIP)

  • Receive an email notification with thee-QIP Web site link and instructions to complete the e-QIP
  • Complete and submit e-QIP
  • Send e-QIP original signature page within 7 days of completion of the form to your appropriate personnel security specialist
Offer LetterYou will receive your offer letter, after your security clearance. Please review your information.
Information Technology SecurityComplete the Online Security Awareness Course within 10 days of employment at http://www.userware.com
Center/ OfficeComplete any Center/Office specific activities if applicable.
Pre-Onboarding webinarThis webinar is to assist you with the following: parking on campus, arrival time, security check points, new hire forms, orientation location, and etc. The webinar is held the week prior to you boarding.
2. First Week with the FDA
 
OrientationAttend FDA New Employee Orientation – Day 1
Attend FDA New Employee Orientation – Day 2
BadgingPick up your badge from Personnel Security once your fingerprints have been successfully processed
Your Work EnvironmentReceive a tour of your assigned work area and office
Introduce yourself and begin to network with your peers, management and leadership
Policies & ProceduresVisit the Integrated Time and Attendance System (ITAS) Web page to review the time, attendance and leave policies and procedures
Your JobMeet with your manager to learn of your role and responsibilities and receive job related training/resources/tools that are needed in your role
Safety & Health

Connect with your Center/Office’s Safety Officer to learn of specific safety and health requirements for your Center/Office, building and job
Learn your building’s emergency evacuation plan
Understand the accident reporting process at
Accident/Incident Reporting System and Recordkeeping
Review and participate in required training for your office, building and job

EthicsReceive your filing status for financial disclosure and reporting from your Center/Office
Center/ OfficeComplete any Center/Office specific activities if applicable
3. First Month with the FDA
 
Information Technology Receive your computer; get it configured, set up email and other applicable features
Visit the FDA Wide Applications Web page to learn about the Agency’s applications
Location and contact information
Your JobMeet with your manager to discuss the performance and evaluation process and initiate your Performance Management Appraisal Plan (PMAP) Pay
PayReceive your myPay password and Personal Identification Number (PIN) in the mail from Defense Finance and Accounting Services (DFAS)
Visit myPAY to review your pay information including rate of pay, payroll calendar and Leave and Earnings Statement
Diversity & EquityReview policy statements on equal opportunity, non-harassment, and diversity at Equal Employment Opportunity Policy
Complete the mandatory Online EEO/No FEAR Act Training
TravelReview FDA’s official travel policies and guidelines at FDA’s Official Policy and Guidance (if applicable)
Contact your Center/Office’s Federal Agency Travel Administrator (FATA) to obtain your Travel Card Application Form (if applicable)
Visit E-Travel to learn about the Federal Government’s travel system to for travel authorization, reservation, and claims voucher processing (if applicable)
EthicsIf you are a non-filer, complete the HHS 717-2 form and the FDA 2096 form and submit to the Ethics & Integrity Staff
If you are a filer, complete the OGE 450 form and the FDA 2096 form and submit to the Ethics & Integrity Staff
BenefitsLife Insurance:
Visit Life Insurance Web site to review your Life Insurance coverage options
eOPFReceive your Electronic Official Personnel Folder (eOPF) logon ID and start-up instructions within 3 to 4 weeks
Review the eOPF Reference Guide
ERICVisit the Employee Resource and Information Center Web page (ERIC) to learn about the organization’s services and how to submit a request for administrative or information technology services
Contact InformationReview and update your contact information via the “Edit my info” link on Inside. FDA
PMAPPlease establish your Performance Management Appraisal Program with your supervisor within the first 30 days of your Entrance on Duty Date. PMAP Tool Guide
Center/ OfficeComplete any Center/Office specific activities if applicable
4. First Two Months with the FDA
Your BenefitsFederal Health Benefits
Visit OPM Health Benefits Web site to review your Federal Health Benefit Plans
Dental and Vision Benefits
Visit Dental & Vision Web sitedisclaimer icon to review the dental and vision plans, features and options
If you would like to participate in the dental and vision plan, complete electronic enrollment on the Web site
Flexible Spending Account (FSA)
Visit FSA Web site to review your flexible spending account features and options
If you would like to participate in the FSA program, complete electronic enrollment on the Web site>
Long-Term Care:
Visit Long-Term Care Web sitedisclaimer icon to review the Long- Term Care program, features and options
If you would like to participate in the Long-Term Care Program, access the Web site to enroll online or download required forms
Federal Employment Retirement System (FERS)
  • Visit the FERS Web site to review your retirement information and services
  • Complete Standard Form SF3102 to designate your FERS beneficiaries
Thrift Savings Plan (TSP)
Visit the TSP Web site to review the TSP features and options
If you would like to participate in the TSP, complete the TSP-1 Form to start/change your contribution amounts
Receive your TSP PIN from Thrift Board to allow you to review your account balances and change allocations
Transhare
Visit the Transhare Web site to review the FDA’s transportation incentive program
If you would like to participate in the Transhare program, complete the Transhare Application
Center/OfficeComplete any Center/Office specific activities if applicable
5. After 60 Days and Throughout Your First Year with the FDA
Your JobMeet with your Manager as needed to assess your progress on your annual performance goals and seek advice on resolving issues related to your work
Your Work EnvironmentGet connected to special interest and affinity groups that are aligned with your personal and professional interests and goals
Training & DevelopmentUndertake training courses including online classes to develop new skills and capabilities
Meet with your Manager to discuss professional development opportunities, identify training and educational opportunities and create an Individual Development Plan (IDP), (if applicable)
Center/ OfficeComplete any Center/Office specific activities if applicable

 

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