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U.S. Department of Health and Human Services

Vaccines, Blood & Biologics

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How to Modify the CFG Application

How to Modify the CFG Application Step-by-Step Instructions

September, 2013

Table of Contents

  1. Modify a Field or Fields Based on a Notification Received
  2. Request Additional Certificates
  3. Cancel an Application

Modify a Field or Fields Based on a Notification Received

After you have logged in to FDA Industry Systems, choose "BECATS" from the list of systems available on the FURLS Home Page as shown in Figure 1.

Figure 1: FDA Industry Systems Page

FDA Industry Systems Page

To modify an application, choose "Modify Application" from the list of options on the BECATS Main Menu Page (See Figure 2 below).

Figure 2: BECATS Main Menu

BECATS Main Menu

Modify Application - Update ECS document
The application has been returned for action because there is an issue with the application. You will need to select the Modify Application option from the main menu and then select "Modify a field or fields based on a notification received" option as shown in Figure 3.

Figure 3: Modify Application Options

Choose how to Modify the Application - Modify a Field

The system will display all applications that can be modified as shown in Figure 4.

Figure 4: Display Application that can be modified

Screen Displaying All Application that can be Modified

Once you have selected the application to modify, the system will navigate you to the Review Page. There the system will display the application with an Edit button next to each section as shown in Figure 5 below.

Figure 5: Review Update Page

Review and/or Update Sections

Click on the Edit button next to the section you would like to modify.

Once you have made the necessary updates to the application and have returned to the final review page, the system will display all sections for your final review.

Once you have submitted the application, the system will perform the following:

  • Displays the application number and a message that the application has been successfully updated
  • Sends a confirmation email

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Request Additional Certificates

This option allows you to request for additional certificates after you have initially submitted the application. The application must be in one of the following states in order to update the number of certificates requested:

  • Received
  • Ready for Review
  • Under Review
  • Return for Action

NOTE: Once the application is in a "Ready to Print", "Printing in Progress", or "Completed" status, you will not be able to update the number of certificates requested and you will need to submit a new application.

Select the Modify Application option from the main menu. Then select the "Request additional certificates" option as shown in Figure 6 below.

Figure 6: Request additional certificates

Choose how to Modify the Application -Request Additional Certificates

The system will only display those applications in the following status as shown in Figure 7:

  • Received
  • Ready for Review
  • Under Review
  • Return for Action

Figure 7: Request Additional Certificates Application List

Request additional certificates application list

Select the application to request for additional certificates and click on "Continue". The system will navigate you to the final review page as shown in Figure 8 below. There the system will display the application with an Edit button next to section 8 – Should the country destination be listed on the certificate?

Figure 8: Final Review Page with Edit Button Only for Section 8

Final Review Page with Edit button only for section 8

Click on the Edit button for section 8 – Should the country destination be listed on the certificate? The system will display the requested number of certificates as shown in Figure 9.

Figure 9: Update Number of Certificates

Section 8: Update Number of Certificates

Update the requested number, navigate back to the final review page, and submit the application.

The system will perform the following:

  • Displays the application number and a message that the application has been successfully updated
  • Sends a confirmation email

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Cancel an Application

This option allows you to cancel an application. However, in order to cancel an application, the status of the application must be in one of the following statuses:

  • Received
  • Ready for Review
  • Return for Action

Select the Modify Application option from the main menu. You will then need to select "Cancel the Application" option as shown in Figure 10. Once you have selected the application to modify, the system will navigate you to the Review Page

Figure 10: Cancel the Application

How to Cancel the Application

NOTE: Any other status means you will not be able to cancel the application. Furthermore, you will be responsible for any cost associated to the issuance of the certificate requested. Please contact the FDA at CBERBECATS@fda.hhs.gov if you have any further question.

The system will display all applications that can be cancelled as shown in Figure 11 below:

Once you have selected the application, the system will provide a warning message prior to cancelling an application as shown in Figure 11.

Figure 11: Selecting an Application for Cancellation

Selecting an Application for Cancellation

Once you have selected an application and click "Continue", the system will provide you with a final warning message.

Figure 12: Cancel the Application Warning

Cancel the Application Warning

Once confirmed, the system will cancel the application and you will receive an email notification confirming the cancelled application as shown in Figure 13.

Figure 13: Cancel Success Message

Cancel Success Message

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