Office of Management
The Office of Management (OM) provides exceptional customer service, guidance, and education on resource and administrative management activities to protect human and animal health. There are six organizations within OM in addition to the Immediate Office of the Associate Director of Management:
The Immediate Office of the Associate Director of Management
The Program & Resource Management Staff
The Business Informatics Team
The Talent Development Staff
Human Capital Management Staff
The Budget Planning & Evaluation Staff
Immediate Office of the Associate Director of Management:
The Immediate Office (IO) of the Associate Director of Management provides executive leadership and direction for management and administrative programs, policies, and issues at the Center and Agency levels. The IO partners with the Agency, Office of Foods and Veterinary Medicine (OFVM), the Center for Food Safety and Applied Nutrition (CFSAN), and the Office of Regulatory Affairs (ORA) in furtherance of the human and animal foods and veterinary medicine administrative program responsibilities of the Agency.
The IO is responsible for managing CVM and OM crosscutting projects. Some examples include:
- Strategic planning of Departmental, Agency and Center goals and priorities
- Strategic management of CVM’s User Fee Programs
- Strategic awareness of Agency-level human resource programs to the Center, such as employee resources, diversity awareness and leadership initiatives
- Coordinates and manages the Center Health and Safety System Program for all Center non-laboratory sites, including the Emergency Evacuation Plan and the Continuity of Operations Plan.
- Serves as the Center focal point for facility services.
- Serves as the Center focal point and Agency liaison for Fleet Management Services.
- Serves as the Center focal point and Agency liaison for Physical Security Services.
- Serves as liaison between the Center and Agency for EASE, ITAS, eOrder and eArrive systems.
The Program & Resource Management Staff:
- Provides budget execution (Salaries & Expenses and User Fee) and fiscal accounting services for the Center. Monitors and provides officials with continual awareness of expenditures and status of funds.
- Conducts payroll, operating, and user fee analysis and forecasting of resources throughout the year.
- Provides administration of the Animal Drug Use Fee Act (ADUFA) and Animal Generic Drug User Fee Act (AGDUFA). Manages and tracks Congressional requirements including collections and performance.
- Provides coordination for acquisition activities, as well as leveraging initiatives.
- Implements the purchase card program for the Center. Conducts periodic audits, creates new accounts, and provides support to cardholders.
- Coordinates and facilitates the implementation of Activity Time Reporting in CVM.
- Provides support to end users on UFMS/iProcurement related issues and coordinates with Office of Financial Management (OFM) on the administration of user accounts and training.
- Serves as the Center focal point for travel services.
The Business Informatics Team:
- Serves as the liaison between the Center and the Office of Information Management & Technology (OIMT).
- Coordinates and manages the Center's IT Investment Review Board (ITIRB), and the Center's Change Control Board (CCB).
- Coordinates and manages the User Fee Billing Process and interacts with the Office of Financial Management (OFM) in preparing and processing annual user fee bills.
- Coordinates and manages the OIMT hardware and software purchases, including BlackBerrys and Laptops.
- Manages the Center’s IT Portfolio and provides Capital Planning and Investment Control (CPIC) functions to HHS.
- Serves as the Center’s electronic submissions liaison and outreach to external stakeholders.
- Serves as Center liaison for accountable and non accountable property activities including but not limited to policy, compliance, and surplus.
- Coordinates and manages the Audio Visual and Video Teleconferencing Support and Maintenance Program.
The Talent Development Staff:
- Manages the Talent Development Learning Center (TDLC) to deliver training, education, and professional development services to the CVM workforce.
- Promotes CVM as a learning organization through a continuous, life-long learning process of inquiry and improvement that keeps pace with the speed of change.
- Analyzes, designs, develops, implements, and evaluates competency-based training, education, and professional development programs, to support CVM’s workforce in the following areas:
- Provides developmental planning consultations to individuals, customer organizations, and the CVM Education Committee.
- Manages CVM's eLearning Program and administers the Center's Learning Management System (LMS), providing high quality, convenient, and cost-effective computer-based learning opportunities.
- Creates connections between continuous learning, knowledge management, and the High Performance Organization (HPO) environment to meet the unique challenges of CVM's scientific and regulatory environment.
- Develops policies and guidelines for building collaborative partnerships among other Centers, academic institutions, professional organizations, and CVM.
- Oversees educational and academic programs available to employees for professional development, talent management, and unique veterinary public health initiatives.
Human Capital Management Staff:
- Conducts workforce planning and strategic human capital planning efforts for the Center. Prioritizes, develops and implements the Center’s human capital programs assuring alignment with CVM’s operational objectives, as well as with Agency and Departmental human resource policies.
- Coordinates and performs outreach, marketing, and communication activities to attract a talented, professional, and diverse workforce. Promotes public awareness of the Center’s career opportunities, internships, and student appointments.
- Manages all aspects of the Center’s recruitment and hiring process to ensure a sufficient pool of highly-skilled and diverse applicants.
- Serves as the liaison between CVM and the Agency on all personnel issues including, but not limited to, Capital HR, appointment mechanisms, recruitment flexibilities, SES appointments, Title 42 appointments, retention flexibilities and position management.
- Manages the Center’s New Employee Onboarding and Orientation Programs.
- Manages the Center’s performance policy ensuring employee development is allied with organizational, departmental, and/or work group needs.
- Manages CVM’s employee retention endeavors such as the Center’s Employee Exit Program, Quality of Work/Life Program, Awards Program, and serves as liaison between Office of Financial Service and the Payroll Customer Service Team for all activities related to leave and pay issues.
- Serves as the Ethics liaison between CVM and the Agency.
- Manages the Center’s Commissioned Corps program.
- Serves as Center contact for organizational transfers, account access and day-to-day maintenance of EASE.
- Serves as liaison between Center and Program Support Center for activities related to production of timecards in ITAS.
- Provides expert guidance and advice with matters involving complex and sensitive employee relations issues.
The Budget Planning & Evaluation Staff:
- Leads the development and analysis of the CVM’s performance budget through all phases of the Congressional budget process.
- Develops Budget Performance Integration process for collecting and analyzing performance information to improve budget formulation, budget deliberations, and overall performance measurement throughout CVM.
- Develops and implements CVM's operational planning initiative.
- Conducts evaluations for CVM such as the Federal Managers Financial Integrity Act (FMFIA), organizational assessments, cost analyses and environmental scans to assess risk and support, inform, and improve long-term and short-term strategic planning.
- Leads and coordinates CVM’s senior executive performance plan process and development of CVM’s organizational assessment submission.
- Leads the coordination and analysis for performance management initiatives such as FDA-TRACK and FVM Quarterly Performance Review (QPR).