What are acceptable methods for documenting medical physicist initial and continuing experience?
Although the survey reports themselves (original, copy or coversheet from the report) can be used as documentation, in general a summary document, such as a letter or memorandum from the facility where the survey was performed or from the physics company providing the service, will be sufficient. The letter should be on official facility or company letterhead and should indicate the number of facility and/or unit surveys performed, the dates on which they were performed, and be signed by either a responsible official of the facility or physics company providing the service, or by the person providing the direct supervision.
It is assumed that the summary documentation is based upon the survey reports and that these could be examined if need be. However, a facility need not keep on file reports of surveys performed by their physicist at other facilities as secondary documentation of the type described above ordinarily will be sufficient for evaluating the physicist’s experience.