Approval of Speaking Engagements - Administrative Memorandum #A90-1

    April 24, 1990
    
    Administrative Memorandum #A90-1
    
    Approval of Speaking Engagements
    
    Purpose.  
    
    The purpose of this memorandum is to establish a
    procedure for the approval of speaking engagements by ODE staff
    members prior to the preparation and submission of clearance forms
    required by the Center.
    
    Background.  
    
    Because of the increased visibility being given to ODE programs, 
    actions, policy statements and guidance, it has become 
    more important than ever for ODE management to be aware of and
    concur in public talks by ODE staff members.  Although ODE
    management has to be kept informed of the potential affect of
    presentations on perceptions about ODE policies and regulatory
    activities, we do not intend to arbitrarily or unreasonably
    interfere with the normal flow of information from ODE staff
    members.  On the contrary, we encourage ODE staff members to be
    invited to make presentations at public meetings and to engage in
    the exchange of ideas, especially on scientific and technical
    issues.
    
    Procedure.  
    
    Each staff member who is invited to make a presentation
    at a meeting at which non-government employees will be in 
    attendance should obtain office level concurrence before accepting 
    any such invitation.  To accomplish this, the staff member should 
    prepare a brief description of the topic that will be presented 
    and identify the name of the meeting, its sponsor, the location, 
    and the approximate date.  This description should be forwarded, 
    through the employee's supervisors who should initial their 
    approval of the presentation, to the PMO office director who will 
    obtain the necessary concurrence of the Office of the Director, 
    ODE.  It is preferable to receive initial invitations verbally; 
    once office concurrence is obtained the sponsoring organization 
    should be asked to confirm in writing the invitation and 
    participation.
    
    If the primary thrust of the presentation is to discuss ODE policy
    issues, as opposed to technical, scientific, or professional
    issues, the party extending the invitation should be asked to send
    an invitation for a speaker to the Office of the Director, who 
    then can select a speaker.  Similarly, if the major purpose of the
    presentation and participation is to  discuss Center policy-issues
    as opposed to matters primarily of concern within ODE, the
    requester should be referred to the Office of the Center Director.
    
    After the steps above have been completed and preliminary office
    level or Center level approval has been obtained, it will be
    necessary to obtain an ICC title clearance and, if the speech will
    be published, an ICC review of the speech itself.  These Center
    clearances can be discussed with the ODE ICC representative.
    
    Effective Date. 
    
    This policy is effective immediately.