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U.S. Department of Health and Human Services

Inspections, Compliance, Enforcement, and Criminal Investigations

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SUBCHAPTER 6.3 - REVIEW OF RECORDS

6.3 - REVIEW OF RECORDS
6.3.1 - GENERAL

  6.3 - REVIEW OF RECORDS

  6.3.1 - GENERAL

"Records review" is the initial examination provided the importer's documentation (including any electronic entry filing information.) Also, see IOM 5.4.1.4 for Food and Cosmetics Defense Inspectional Activities. This operation is performed on every entry of regulated product to determine if additional action, such as sampling, is necessary. (Review of electronic filings follows the same decision-making criteria applied to hard-copy entry filings.) At this point, one of four decisions is made:

  1. Release the lot, or
  2. Detain the lot, or
  3. Examine the lot by Field Examination or Sampling, or
  4. Verify registration, listing, declarations, certifications, etc. where applicable.

The decision will be supported by:

  1. Electronic screening on entry information,
  2. Computerized information (FIARS, local/regional data systems),
  3. Import Alerts,
  4. Monthly Refusals List,
  5. Past history,
  6. Compliance Program Guidance Manual,
  7. Assignments, and
  8. Local assignments and programs (e.g., Regional Pesticide Sampling Plan)

See Regulatory Procedure Manual (RPM) Chapter 9 for additional guidance concerning the review/processing of entries of specific types of commodities, including products under detention without physical examination.

Record reviews are reported into PODS as Entry Reviews.