Short-Term and Long-Term International Visitor's Procedures

 

Procedures for Requesting a Short-term Visit

Representatives of foreign governments may make requests for short-term visits to CFSAN directly via the IAS Director of the IVP or through appropriate Center Program Offices, who should refer the request to the Director of the IVP in IAS. When making the request for a visit to CFSAN, short-term visitors should fill out the International Visit Information Request Form provided here:

 

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The Visiting Organization:

Please provide the details below about the visiting organization:

• Name of the organization (if applicable)
• Lead contact
• Title
• Full Name
• Job Title
• Address
• Phone
• Mobile
• E-mail
• Is the visiting organization a government body?
• Yes _____
• No  _____
• What kind of work is carried out by the organization relevant to this visit?

Please give details:

About the Visit:

Please give the following logistical details:

• Propose date(s) for the visit to CFSAN (please note 4 weeks prior notice)
• Proposed duration of meeting
• Preferred location
• Will you be bringing an interpreter?
• Yes ____
• No  ____
• Is another organization assisting with the arrangements for your visits? (i.e., federal agency, management agency/consultancy)
• Yes ____
• No  ____
• If yes, please give details:
• Organization name
• Contact person
• Phone number
• E-mail address

Reason for visit

Please tell us about the organization’s precise interests in CFSAN. Note that your request may be refused if you do not give the following information. Also note that the collected information will be used to identify the right person(s) to meet your request for a visit. Please provide the following details below:

• Will the visitors be visiting other organizations while in the US?
• Yes ____
• No  ____
• If yes, give details below:
• How many people will be visiting? ____ (Please note that we are not able to accept groups of more than 20 delegates due to meeting room availability.)
• Please provide delegate details in the table below.

 

# of Visitors	Title	First Name	Last Name	Job Title	Organization (If different from above)	Organization Address	Work Phone	Work Fax	E-Mail
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20

What happens next:

Please complete and e-mail this form back Dr. Johnny Braddy

Senior Program Management Officer

International Visitor's Program.

E-mail: Johnny.Braddy@fda.hhs.gov

Individuals seeking short-term visits (less than 30 days) are asked to provide us with at least a 30-day advance notice. All requests should include curriculum vitae, resume, or a biographical sketch. Do not forget to include the purpose for the visit.

 

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Procedures for Requesting a Long-term Visit

Making the Request:

Representatives of foreign governments may make requests for long-term visits to CFSAN directly via the IAS Director of the IVP or through appropriate Center Program Offices, who should refer the request to the Director of the IVP in IAS.  

Upon receipt of the request, IAS will:

• Check with the proposed Staff Program Host to assure that the long-term visitor is welcomed in the Host Office. Notify the appropriate OIP Desk Officer.
• Respond to request (Letter of Invitation) to:
• Provide information on forms, housing and Center Location.
• Long-term research fellows should have a J-1 visa or an H-1B work permit, and confirm schedule of the visit.
• Long-term visitor should fill out FDA Form 3391 and SF-85, which are completed online on the US Office of Personnel Management’s e-QIP system.
• Visitor should present Form 3391 and 2 IDs (refer to the last page of form 1-9, List of Acceptable Documents) to Laquita Townes (Laquita.Townes@fda.hhs.gov) who will take the visitor’s ID photo and receive the SF-85 in preparation for preparing an FDA Badge.
• The visitor should accompany the staff host or Director of IVP who should hand carry the E-QIP form to the FDA Personnel Security Officer Vicky Dean-Smith (Vicky.vandevander@fda.hhs.gov) who will fingerprint the fellow at White Oak:

 

Office of Security Operations

Personnel Security Branch

10903 New Hampshire Avenue

Building 1, Suite 1201

Silver Spring, MD  20993.

 

Access to CFSAN, Office, Phone and Computer:

• Before receiving an official FDA badge, the long-term visitor will be treated as a short-term visitor, requiring a daily temporary visitor’s badge and constant escort while in the building.
• If the security check is approved, Ms. Dean-Smith will notify Ms. Townes who will present an FDA badge to the visitor and request an EASE account (phone, email and computer access) for the visitor.
• The host Office should have already designated an office with Computer equipment in place for the visitor, who should obtain the office key from Robert Dempsey (Wiley Building 1D042).

 

What happens next:

Please fill out the required forms and provide any additional information and mail them to:

 

Dr. Johnny Braddy

Senior Program Management Officer

International Affairs Staff

Office of the Center Director

U.S. Food and Drug Administration

Center for Food Safety and Applied Nutrition

Wiley Building, Rm. 4A038

5100 Paint Branch Pkwy., HFS-550

College Park, MD 20740

Email: Johnny.Braddy@fda.hhs.gov

 

Long-term visitors will need a letter from an appropriate authority requesting an opportunity to visit. To begin the scheduling process, a curriculum vitae, resume, or a biographical sketch is needed and at least eight weeks advance notice of desire to visit. As a matter of protocol, such visitors are required to have insurance in effect that covers sickness or accidents during their stay (Title 22, Foreign Relations, Part 62, Sec. 62.14) prior to the onset of the visit. Note that for laboratory assignments, a minimum of six months advance notice is required. 

 

Security

For security purposes, potential long-term visitors will have to complete Standard Form 86, Questionnaire for National Security Positions, for a background check and/or to obtain special clearance for an appointment with CFSAN. The potential long-term visitor will also be asked to sign a Provisions of the USA Patriot Act acknowledging understanding of specific conditions.