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U.S. Department of Health and Human Services

Food

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Food Facility Registration User Guide: Summary of Fields

October 2003
 

Return to Online Registration

 

Address (Section 2)The physical location of the facility being registered. This is normally a street address, but may be some other physical/geographical designation used in rural locations.
Address (Sections 3, 4)The preferred mailing address for the facility (Section 3), or parent company (Section 4) where they would like to receive notices from FDA about this registration.
Address (Section 7)The U.S. address of the U.S. Agent.
Alternate Trade Name (Section 6)A trade name other than that listed in Section 2: Facility Name / Address Information. A facility trade name is the name or names under which the facility conducts business, or additional names by which the facility is known. A trade name is associated with a facility, and a brand name is associated with a product.
Area CodeThe three-digit area code of a telephone or FAX number in the United States, Canada, and Caribbean Islands.
Are You The New Owner Of A Previously Registered Facility? (Section 1)

Select Yes if you are submitting a registration as a new owner of a previously registered facility.

Select No if you are submitting a registration for a facility never previously registered.

Assign RegistrationSelect this option to assign a registration to the account(s) selected in the Manage Registrations Among Accounts function.
AutoFill Address (Sections 3, 4, 5, 7, 13)If this is the first facility registration entered by this account holder this session, this option will copy the company address data from your account information. Otherwise, this option will fill the address fields automatically using data in this section from the last registration entered this session. If you choose AutoFill, and decide the information is not what you wanted, you may choose Clear to undo and fill in the correct information manually.
Authorizing Individual Street Address (Section 13)The address of the person who authorized you to submit this form, if applicable. This can be a physical/geographical location or other mailing address.
Check one box Specify whether the owner, operator, or agent in charge of the facility, or an individual authorized by the owner, operator, or agent in charge of the facility, is submitting this form. Choose:
  • A. Owner, Operator, or Agent in Charge (Stop here, form is completed)

    - or -

  • B. Individual Authorized to Submit the Registration (in Section 13) or Cancellation (in Cancel/Change Registration Status) (Fill in address below)
CityThe city in which the facility (Section 2), preferred mailing address (Section 3), parent company (Section 4), U.S. Agent (Section 7), owner, operator, or agent in charge (Section 12), or authorizing individual (Section 13) is located.
City CodeThe city code of a telephone or FAX number in a country/area other than the United States, Canada, and the Caribbean.
Country/AreaThe country/area in which the facility (Section 2), preferred mailing address (Section 3), parent company (Section 4), U.S. Agent (Section 7), owner, operator, or agent in charge (Section 12), or authorizing individual (Section 13) is located. Select a country/area from the pull-down menu. (For U.S. agent and domestic facility addresses, United States is filled in automatically.)
Country CodeFor foreign registrations, the three-digit country code of a telephone number or FAX number.
Dates of Operation (Section 8)The approximate dates during which this facility operates, if it operates on a seasonal basis.
E-mail AddressAn electronic mail address for the facility being registered (Section 2), parent company (Section 4), emergency contact (Section 5), U.S. Agent (Section 7), owner, operator, or agent in charge (Section 12), or authorizing individual (Section 13).
Emergency Contact PhoneThe telephone number of the person or entity (Section 5) or U.S. Agent (Section 7) that FDA can call 24 hours a day, 7 days a week, in case of emergency.
ExtensionThe telephone extension, if any, dialed after the telephone number.
Facility NameThe name of the facility being registered.
Facility Street AddressThe physical location of the facility being registered. Normally, this is the street address of the facility, but may be some other geographical or physical location information such as used in some rural areas.
FAX NumberA telephone number of the FAX machine for the facility being registered (Section 2), preferred mailing address (Section 3), parent company (Section 4), U.S. Agent (Section 7), owner, operator, or agent in charge (Section 12), or authorizing individual (Section 13).
If information is the same as another section, check which section (Section 4)Specifies whether the parent company name/address information is identical to previously entered information. If you choose one of these and decide the information is not what you wanted, you may choose Clear to undo and fill in the correct information manually.
  • Choose Section 2 if the parent company name/address is the same as the facility name/address entered in Section 2: Facility Name / Address Information.

    - or -

  • Choose Section 3 if the parent company name/address is the same as the preferred mailing address entered in Section 3: Preferred Mailing Address Information.

    - or -

  • Choose Clear if you need to clear Section 4.
If information is the same as another section of the form, check which section (Section 12)Specifies whether the owner, operator, or agent in charge name/address information is identical to previously entered information. If you choose one of these and decide the information is not what you wanted, you may choose Clear to undo and fill in the correct information manually.
  • Choose Section 2 if the owner, operator, or agent in charge address information is the same as the facility name/address entered in Section 2: Facility Name / Address Information.

    - or -

  • Choose Section 3 if the owner, operator, or agent in charge address information is the same as the preferred mailing address entered in Section 3: Preferred Mailing Address Information.

    - or -

  • Choose Section 4 if the owner, operator, or agent in charge address information is the same as the parent company address entered in Section 4: Parent Company Name / Address Information.

    - or -

  • Choose Section 7 if the owner, operator, or agent in charge address information is the same as the U.S. Agent address entered in Section 7: United States Agent.

    - or -

  • Choose Clear if you need to clear Section 12.
Indicate who authorized you to submit the registration (Section 13) or cancellation (Cancel/Change Registration Status)

If you checked Box B in Section 13 (Individual Authorized to Submit the Registration) or in Cancel/Change Registration Status (Individual Authorized to Submit the Cancellation) because you are not the owner, operator, or agent in charge, you need to identify the person who authorized you to submit this registration (Section 13) or cancellation (Cancel/Change Registration Status). Choose:

  • Owner, Operator, or Agent in Charge (Stop here, form is completed)

    - or -

  • Fill in the Name of Individual who Authorized registration (Section 13) or cancellation (Cancel/Change Registration Status) on behalf of owner, operator, or agent in charge (Fill in address below).
Individual's Name (Section 5)The first name and last name (surname) of the person to contact in case of emergency for the facility being registered.
Name (Section 3)The name of the person or company where you wish to receive mail from FDA regarding this registration.
Name of Entity or Individual who is the Owner, Operator, or Agent in Charge (Section 12)The name of the person or entity who is the owner, operator, or agent in charge of the facility being registered.
Name of U.S. Agent (Section 7)The first name and last name (surname) of the person acting as U.S. Agent for the foreign facility being registered.
Name of Parent Company (Section 4)The name of the company that owns the facility being registered, if different from the Facility Name.
New Registration StatusWhen canceling a registration, the status to which you want to set the registration, i.e. Cancel.
Phone NumberThe telephone number for the facility being registered (Section 2), preferred mailing address (Section 3), parent company (Section 4), U.S. Agent (Section 7), owner, operator, or agent in charge (Section 12), or authorizing individual (Section 13).
PINThe Personal Identification Number for this facility's registration. An mixed-case alphanumeric string that can contain special characters. This number will be assigned by FDA for each facility registration, and can be shared, if wanted, by account holders (or Subaccount holders) to allow multiple people access to a registration.
Previous Owner's Name (Section 1)If you are a new owner of a previously registered facility, provide the name of the previous owner of the facility, if known.
Previous Owner's Registration Number (Section 1)The Registration Number is assigned to a facility by FDA. If you are a new owner of a previously registered facility, provide the previous owner's registration number for this facility, if known. If the new owner provides the old registration number, FDA will send a notification to the former owner seeking confirmation, and will cancel the former registration upon receipt of confirmation, or FDA's independent confirmation of a change in ownership, whichever occurs first. If the new owner does not provide the old registration number, FDA will keep the old registration in its database until it independently affirms that the facility is under new ownership.
Print Name of the Submitter (Section 13)The first name and last name (surname) of the person submitting this form.
Receipt CodeA reference number assigned by FDA to a facility registration for purposes of confirming a Notification of Registration. If your registration number and PIN were sent to you by mail you were also sent a receipt code to send back to FDA to confirm that you received the information. If you use the online confirmation form, you do not have to send a confirmation by postal mail.
Registration NumberThe number assigned by FDA to this facility's registration.
State / Province / TerritoryThe state, province, or territory in which the facility (Section 2), preferred mailing address (Section 3), parent company (Section 4), U. S. Agent (Section 7), owner, operator, or agent in charge (Section 12), or authorizing individual (Section 13) is located. Select a state, province, or territory from the pull-down menu when applicable or select "Not applicable."
Street Address (Section 12)The address of the owner, operator, or agent in charge of the facility being registered. This can be a physical/geographical location or other mailing address.
Street Address of Parent Company (Section 4)The address of the parent company. This can be a physical/geographical location or other mailing address.
TitleThe job title for the emergency contact (Section 5) or U.S. Agent (Section 7).
 Type of Activity Conducted at the FacilityThe type of activity that is performed at this facility regarding the manufacturing, processing, packing, or holding of food. Select a Type of Activity from the drop-down menu.
Type of Registration (Section 1)Specifies whether the facility is located within or outside the United States of America. Choose one of the following two options:
  • Domestic Registration - to indicate that the facility is located in a State or Territory of the United States, the District of Columbia, or the Commonwealth of Puerto Rico.

    - or -

  • Foreign Registration - to indicate a facility is not a domestic facility.
Note: The Type of Registration cannot be changed later in the application process. If you wish to change this selection, you must cancel the application and create a new registration.
Unassign RegistrationChoose to unassign a registration to the account(s) selected in the Manage Registrations Among Accounts function.
U.S. Agent (foreign countries only)A person residing or maintaining a place of business in the United States whom a foreign facility designates as its agent for purposes of the registration regulation. A U.S. agent cannot be in the form of a mailbox, answering machine, or service, or other place where an individual acting as the foreign facility's agent is not physically present. The U.S. agent acts as a communications link between FDA and the foreign facility for both routine and emergency communications. The U.S. agent will be the person FDA contacts when an emergency occurs unless the registration specifies another emergency contact. FDA will treat representations provided by the U.S. agent as those of the foreign facility, and consider information provided to the U.S. agent as the equivalent of providing the same information or documents to the foreign food facility. Only one person can be designated as the “U.S. Agent”, but this does not preclude a facility from having multiple agents for other business purposes.
 
Zip Code (Postal Code)The zip code (for domestic addresses) or postal code (for foreign addresses) for the facility being registered (Section 2), preferred mailing address (Section 3), parent company (Section 4), U.S. Agent (Section 7), owner, operator, or agent in charge (Section 12), or authorizing individual (Section 13).