SMG 1117.3a

FDA STAFF MANUAL GUIDES, VOLUME I – ORGANIZATIONS AND FUNCTIONS

FOOD AND DRUG ADMINISTRATION

OFFICE OF OPERATIONS

OFFICE OF HUMAN RESOURCES

Effective Date: 10/01/2012

[PDF Version]

1. OFFICE OF HUMAN RESOURCES (DMME).

A. Provides leadership in the planning and development of personnel policies and human resource programs including employment, recruitment, classification, compensation and benefits, employee and labor management relations, training, career and workforce development, quality of work life issues, strategic human capital planning, and executive resources and Commissioned Corps personnel utilization.

B. Provides technical assistance to the Food and Drug Administration (FDA) to effectively and efficiently accomplish its mission through improved planning and recruitment of human resources.

C. Designs and implements human resource programs to support and facilitate Agency strategic goals and objective to promote effective management.

D. Serves as the Agency’s liaison to the Department of Health and Human Services (HHS), Office of Personnel Management (OPM) and other centralized personnel management agencies and organizations. 

E. Provides strategic leadership to develop human resources program and policies across a broad range of human resource matters.

F. Performs and enhances the Office of Human Resource’s (OHR) role as a strategic business partner while maintaining appropriate regulatory oversight.

G. Develops technology infrastructure to support and enhance HR performance.

H. Advises and assists FDA managers and supervisors on policies and procedures for the use of Public Health Service Commissioned Corps officers.

I. Provides recommendations and training to strengthening compliance and accountability programs.

J. Coordinates with FDA offices involved in information technology development and provides input to Agency human resources information systems technology.

K. Develops and maintains the FDA HR website and other technology-driven systems that communicate human resource information, programs, policies and procedures.

L. Provides human resources data in response to requests from internal and external clients; the data provided includes demographic and workforce data for various human resource program-specific reports.

M. Provides guidance and leadership in the analysis, development, planning, coordination, implementation, and evaluation of administrative management activities and policies, including office operations related to program planning; budget, financial, security, and safety management.

N. Provides office support functions including personal property management and accountability; space management; mail and courier services; and conference room services.

O. Performs management studies, internal controls assessments and evaluations, and special studies of key issues relative to human resources policy review and oversight.

P. Plans, monitors, and evaluates Office financial and budget activities including programs, functional activities, and resource utilization.

Q. Formulates, develops, executes, and analyzes Office budget and financial plans including payroll, travel, and purchase card activities.

R. Monitors financial activities and provides comprehensive financial status reports.

S. Provides guidance in the administration of Office contracts to include management, technical, and merit reviews.

2. ACCOUNTABILITY PROGRAM STAFF (DMME1).

Monitors, evaluates, and reports on the effectiveness, efficiency and compliance with law, rule and regulation, veterans’ preference, merit system principles and prohibited personnel practices as it relates to human resource management.

Develops and implements a full scope accountability program that includes audits and program reviews of all major human resources (HR) programs. Coordinates with HHS, Office of Personnel Management, and other external organizations on the review of FDA HR programs.

Responsible for the documentation and control of regularization of personnel actions.

Reports to HHS and OPM on the state of human capital management at the FDA. Provides recommendations and training strengthening compliance and accountability programs.

3. SYSTEMS ANALYTICS & INFORMATION STAFF (DMME2).

A. Manages all major human resources technology systems.

B. Coordinates with other pertinent FDA offices involved in information technology (IT) development and provides input to Agency human resources information systems technology.

C. Develops and maintains the FDA HR website and other technology-driven systems that communicate HR information, programs, policies and procedures.

D. Provides data information requests from internal and external clients to include coordinating demographics and workforce data for various HR reports.

4.   EXECUTIVE RESOURCES & SCIENTIFIC PROGRAM STAFF (DMME3).

A. Develops coordinates, and implements FDA activities involving executive and scientific personnel which include all senior executive service, senior level Title 42 209 (f), all senior biomedical research service (SBRS) and all non-career and Schedule C appointment matters to include staffing, compensation, and performance management systems.

B. Serves as the FDA expert on the interpretation of legal and regulatory requirements for all matters related to executive resources.

C. Oversees and coordinates the on-boarding process for all FDA executives.

D. Supports FDA boards including the Executive Resources Board (ERB), Performance Review Board (PRB), and the SBRS Credentialing Committee.

5. WORKFORCE SUPPORT & DEVELOPMENT STAFF (DMME4).

A. Develops and coordinates the implementation of policies, programs, and procedures for Agency training and employee organizational development activities.

B. Develops, coordinates, and evaluates comments on HHS and OPM proposals on training and employee organizational development.

C. Oversees and coordinates the administration of the annual Employee Viewpoint Survey.

D. Plans and coordinates the FDA Quality of Work Life (QWL) Program to include development of related strategies, programs, policies, and activities.

E. Administers FDA Leadership and Executive training and development.

F. Develops and coordinates workforce analysis and planning activities, human capital strategic plans, and strategic diversity recruitment activities.

G. Performs special projects for the Office of Human Resources.

6. POLICY & PROGRAM DEVELOPMENT STAFF (DMME5).

A. Develops and coordinates the implementation of human resources policies and procedures for Agency activities involving employment, recruitment, classification, compensation and benefits, employee and labor management relations, training, career development, quality of work life issues, and executive resources.

B. Internally coordinates all policy issues, disseminates draft policies from HHS and OPM, and gathers comments and recommendations for consideration.

C. Provides regular updates, training and briefings regarding HR policies and programs to HR professionals, FDA supervisors, managers and employees.

D. Conducts benchmarking studies of other HR programs to develop and implement new human resources/human capital programs that will help FDA meet organizational and programmatic needs.

E. Initiates and recommends demonstration and/or pilot projects.

F. Processes requests to HHS and OPM for personnel variances, veterans pass-over requests, direct hire authority, etc. and requests for exceptions to policy, rule or regulation.

7. COMMISSIONED CORPS AFFAIRS STAFF (DMME6).

A. Provides advice and assistance to FDA managers and supervisors regarding Commissioned Corps polices and procedures, and the use of commissioned officers in the Agency.

B. Performs all personnel actions and issues involving Public Health Service Commissioned Corps officers.

C. Works closely with other members of the Public Health Service.

8. AUTHORITY AND EFFECTIVE DATE.

The functional statements for this Office were approved by the Commissioner of Food and Drugs on October 1, 2012.