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Staff Manual Guide 3113.15, Attachment C

CASH AWARD PROCESSING FOR SUGGESTIONS/INVENTIONS

1. FDA Suggestion Coordinator:

A. Cash Awards within delegated authority of program (Reference SMG FDA 1431.11):

1. Receives suggestion and/or invention recommendations. Reviews, evaluates, approves and processes.

2. Prepares an HHS-171, Recommendation for Cash Award for suggestions and/or inventions and includes employee's/employees' common accounting number (CAN) in box 14.

3. Documents and authorizes budget clearance in box 15.

4. Forwards to Director, Division of Human Resource Management (DHRM) (HFA-400) for logging and processing by DHRM team.

5. DHRM team keys/processes and files original cash award and SF-50 in Official Personnel File (OPF), then forwards copy of processed recommendation to Payroll (HFA-120) for information purposes.

6. Maintains a log of cash awards processed. Forwards quarterly report to Chief, Budget Execution and Control Branch, Office of Management and Operations (HFA-140).

B. Suggestion cash awards in excess of delegated authority of program (Reference SMG FDA 1431.11 and HHS Exhibit 451-1-A):

1. Receives suggestion recommendations. Reviews, evaluates, approves and processes.

2. Prepares an HHS-171, Recommendation for Cash Award for suggestions and includes employee's/employees' common accounting number (CAN) in box 14.

3. Documents and authorizes budget clearance in box 15.

4. Processes through required channels as follows:

  • ACMO or ACRA as appropriate
  • Commissioner, if needed
  • PHS, if needed
  • Department, if needed

5. Forwards to DHRM Director's Office (HFA-400) for logging and processing by appropriate DHRM team.

6. DHRM team keys/processes and files original recommendation and SF-50 in OPF, then forwards a copy of approved recommendation to Payroll (HFA-120) for information purposes.

7. Maintains a log of cash awards processed. Forwards quarterly report to Chief, Budget Execution and Control Branch, Office of Management and Operations (HFA-140).

2. Area Suggestion Coordinator

A. Cash awards within delegated authority of district director (Reference SMG FDA 1431.11):

1. Prepares an HHS-171, Recommendation for Cash Award for suggestions/inventions and includes employee's/employees' common accounting number (CAN) in box 14.

2. Forwards through channels to FDA Suggestion Coordinator for review, evaluation, approval and processing.

3. FDA Suggestion Coordinator documents and authorizes budget clearance in box 15 of HHS-171, then forwards original recommendation to Regional Personnel Office (RPO) for processing, a copy to appropriate area suggestion coordinator, and maintains a copy in HFA-250.

4. FDA Suggestion Coordinator maintains a log of cash awards processed. Forwards quarterly report to Chief, Budget Execution and Control Branch, Office of Management and Operations (HFA-140).

5. RPO processes and files original recommendation and SF-50 in OPF, then forwards a copy of approved recommendation to Payroll (HFA-120) for imformation purposes.

B. Suggestion cash awards for amounts in excess of delegated authority of district directors, but within regional directors' authority (Reference SMG FDA 1431.11):

1. Prepares an HHS-171, Recommendation for Cash Award for suggestions and includes employee's/employees' common accounting number (CAN) in box 14.

2. Forwards through channels to respective Regional Director for approval.

3. Forwards to FDA Suggestion Coordinator for review, evaluation, approval and processing.

4. FDA Suggestion Coordinator documents and authorizes budget clearance in box 15 of HHS-171, then forwards HHS-171 to RPO for processing, copy to appropriate local suggestion coordinator, and maintains a copy in HFA-250.

5. FDA Suggestion Coordinator maintains a log of cash awards processed. Forwards quarterly report to Chief, Budget Execution and Control Branch, Division of Financial Management, Office of Management and Operations (HFA-140).

6. RPO processes and files original recommendation and SF-50 in OPF, then forwards a copy to Payroll (HFA-120) for information purposes.

C. Suggestion cash awards for amounts in excess of delegated regional directors' authority, but within ACRA delegated authority (Reference SMG FDA 1431.11):

1. Prepares an HHS-171, Recommendation for Cash Award for suggestions and includes employee's/employees' common accounting number (CAN) in box 14.

2. Forwards through channels to respective Regional Director for approval.

3. Forwards to FDA Suggestion Coordinator for review, evaluation, approval and processing.

4. FDA Suggestion Coordinator to ACRA for approval.

5. FDA Suggestion Coordinator documents and authorizes budget clearance in box 15 of HHS-171, then forwards original HHS-171 to RPO for processing, copy to appropriate area suggestion coordinator, and maintains a copy in HFA-250.

6. FDA Suggestion Coordinator maintains a log of cash awards processed. Forwards quarterly report to Chief, Control Branch, Division of Financial Management, Office of Management and Operations (HFA-140).

7. RPO processes and files original recommendation and SF-50 in OPF, then forwards copy of recommendation to Payroll (HFA-120) for information purposes.

D. Suggestion cash awards for amounts in excess of delegated ACRA authority (References SMG FDA 1431.11 and HHS Exhibit 451-1-A):

1. Prepares an HHS-171, Recommendation for Cash Award for suggestions and includes employee's/employees' common accounting number (CAN) in box 14.

2. Forwards through channels to respective Regional Director for approval.

3. Forwards to FDA Suggestion Coordinator for review, evaluation, approval and processing.

4. FDA Suggestion Coordinator documents and authorizes budget clearance in box 15 of HHS-171.

5. FDA Suggestion Coordinator processes through required channels as follows:

  • ACMO
  • Commissioner, if needed
  • PHS, if needed
  • Department, if needed

6. FDA suggestion Coordinator maintains a log of cash awards processed. Forwards quarterly report to Chief, Budget Execution and Control Branch, Division of Financial Management, Office of Management and Operations (HFA-140).

FDA Suggestion Coordinator forwards original recommendation to RPO for processing, copy to appropriate suggestion coordinator, and maintains a copy in HFA-250.

RPO processes and files original cash award and SF-50 in OPF, then forwards copy to Payroll (HFA-120) for information purposes.