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U.S. Department of Health and Human Services

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SMG 2350.2

FDA STAFF MANUAL GUIDES, VOLUME III - GENERAL ADMINISTRATION

FINANCIAL MANAGEMENT

FINANCIAL INTEGRITY

MONTH, QUARTER AND YEAR END CLOSE

Effective Date: 09/16/2008

[PDF Version]

 1. Purpose
 2. Background
 3. Policy
 4. Responsibilities
 5. Effective Date
 6. History

1. PURPOSE 

To outline the requirements for FDA month, quarter and year end close.

2. BACKGROUND 

The month, quarter and year are closed out to enable the Office of Financial Management (OFM) to reconcile accounts and identify errors or areas of concern.

3. POLICY 

All users of the UFMS system, except key essential users, must be locked out of all modules: 1) the night before the 1st of the month for month end close; 2) the night before the first day of the quarter for quarter end close; and 3) the night before the 1st of the year for year end close. Once a period has been closed, it must stay closed unless authorized by the Deputy CFO; Director, OFM; or Director, Division of Accounting, OFM.

4. RESPONSIBILITIES 

It is the responsibility of the Director, OFM; Director, Division of Accounting, OFM; and Director, Division of Financial Support Services, OFM to ensure that each month, quarter and year are closed according to policy.

5. EFFECTIVE DATE 

This policy was signed by John P. Gentile, Associate Commissioner for Operations, effective September 16, 2008.

 6. Document History -- SMG 2350.2, Month, Quarter and Year End Close

STATUS (I, R, C)DATE APPROVEDLOCATION OF CHANGE HISTORYCONTACTAPPROVING OFFICIAL
Initial09/16/2008N/aOC/OO/OM/OFMJohn P. Gentile, Associate Commissioner for Operations