SMG 2350.4

FDA STAFF MANUAL GUIDES, VOLUME III - GENERAL ADMINISTRATION

FINANCIAL MANAGEMENT

FINANCIAL INTEGRITY

DISTRIBUTION OF OFM FINANCIAL DOCUMENTATION

Effective Date: 03/06/2009

[PDF Version]

1. PURPOSE 

To ensure only those documents approved by the Office of Financial Management (OFM) are distributed outside of OFM.

2. POLICY 

All financial documents leaving OFM must be approved by the appropriate Division Director prior to distribution. In the case in which documents involve multiple Divisions, the originator must obtain concurrence from all appropriate Division Directors prior to release outside of OFM.

Centers and Offices outside of OFM must concur with their OFM budget contact prior to release of financial documentation outside of FDA. More specifically, external documents, including but not limited to FOIA, GAO, Audit and Press documents, must receive concurrence from OFM prior to release.

3. RESPONSIBILITIES 

A. OFM Employees – OFM employees are responsible for obtaining approval on financial documents prior to release outside of OFM

B. Centers/Offices – Centers/Offices are responsible for concurring with OFM budget contacts prior to releasing financial information outside of FDA

C. OFM Division Directors – OFM Division Directors are responsible for reviewing and approving all financial documents, created within their Division, prior to release outside of OFM

4. EFFECTIVE DATE 

This policy is effective as of March 6, 2009 signed by William Collinson, Director, OFM.

5. Document History -- SMG 2350.4, Distribution of OFM Financial Documentation