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SMG 2630.1

FDA STAFF MANUAL GUIDES, VOLUME III - GENERAL ADMINISTRATION

PROCUREMENT AND SUPPLY MANAGEMENT

SUPPLY

USING SUPPLIERS IN CCR

Effective Date: 03/06/2009

[PDF Version]

 1. Purpose
 2. Policy
 3. Responsibilities
 4. Effective Date
 5. History

1. PURPOSE 

To ensure the use of suppliers in CCR.

2. POLICY 

When selecting a supplier, FDA must adhere to the Central Contractor Registration (CCR). Exceptions, pursuant to the authority of Federal Acquisition Regulation (FAR) 4.1102, include:

1. The purchaser uses a Government-wide commercial purchase card as both the purchasing and payment mechanism, as opposed to using the purchase card only as a payment method

2. The requirement for a classified contract and registration in the CCR database, or use of CCR data, compromises the safeguarding of classified information or national security

3. The contract will be awarded by:

a. A deployed contracting officer in the course of military operations as defined in 10 U.S.C. 101(a)(13) or humanitarian or peacekeeping operations as defined in 10 U.S.C. 2302(7); or

b. A contracting officer in the conduct of emergency operations, such as responses to natural or environmental disasters, or national or civil emergencies

4. The contract supports unusual or compelling needs

5. Award will be made to a foreign vendor for work performed outside the United States, and it is impractical to obtain CCR registration

6. The award is for a micro-purchase that does not use the electronic funds transfer (EFT) method for payment and is not required to be reported

All of the above exceptions are approved by the Office of Acquisition and Grants Services (OAGS).

3. RESPONSIBILITIES 

  • OAGS is responsible for signing off on all exceptions to the CCR policy that are not related to direct obligations.
  • OFS is responsible for signing off on all exception to the CCR policy that are related to direct obligations.

4. EFFECTIVE DATE 

This policy is effective as of March 6, 2009 signed by William Collinson, Director, OFM.

5. Document History -- SMG 2630.1, Using Suppliers in CCR 

STATUS (I, R, C)DATE APPROVEDLOCATION OF CHANGE HISTORYCONTACTAPPROVING OFFICIAL
Initial03/06/2009N/aOC/OO/OM/OFMWilliam Collinson, Director, OFM