New Employee Integration Program
New Employee Guide
We recognize that the beginning days and weeks of a new job can sometimes be overwhelming, albeit exciting, for the newly hired employee. To help support new employees as they transition into fully-contributing members of the CVM workforce, we have implemented the New Employee Integration Program as part of the Center’s larger onboarding process.
This program matches new employees with current CVM employees who serve as Integration Hosts during the new employee’s first three months of employment. Hosts provide valuable support by helping new employees acclimate to CVM culture, navigate the work environment, and find answers to questions.
This New Employee Guide provides information and guidance about how the New Employee Integration Program works, and what your role is in the program. You will also learn more about the resources you can use to help you steer your way through the onboarding process.
A host is a peer assigned to a new employee to help integrate him/her into CVM. Specifically, the host helps the new employee:
- Understand the written and unwritten elements of CVM’s culture
- Learn to navigate the organization
- Meet colleagues and other essential staff
- Find answers to questions
- Identify useful new employee resources (e.g., intranet sites, points of contact)
Hosts are not involved in any kind of supervisory capacity over the new employee. Specifically, hosts do not train or supervise the new employee, nor do they take the place of a career mentor.
Instead, think of the host as a bridge between the new employee and CVM. He or she encourages socialization, provides information and support and, most importantly, creates a safe venue where the new employee can ask questions without feeling anxious or intimidated.
Serving as a host is a voluntary process. Employees are encouraged to contact their supervisor to express interest in volunteering as potential hosts to new employees. Supervisors should maintain a list of host volunteers within their office. When a new employee is coming aboard, the new employee’s supervisor matches him/her with an appropriate host. Hosts are not given any back-to-back hosting assignments, and they may only host one new employee at a time.
With proper implementation, the New Employee Integration Program provides benefits to everyone:
Benefits to New Employees
- One-on-one assistance
- Knowledge of CVM’s formal and informal structure
- Enhanced feelings of morale and acceptance
- Ability to quickly contribute to CVM’s mission
- Established line of communication to ask questions without feeling anxiety or intimidation
Benefits to Hosts
- Recognition as a strong communicator
- Opportunity to develop/enhance leadership and mentoring skills
- An expanded network
- A fresh perspective on CVM
- Opportunity to motivate others
Benefits to Supervisors
- Ability to focus time spent with new employee on career development, training, and supervision
- Assurance that new employees have the opportunity to get the answers they need when the supervisor is not available
Benefits to CVM
- Heightened sense of community
- Increased employee retention rates
- Enhanced employee communication, productivity, and development
The elements of this program will begin shortly after the time you officially accept your job offer and will continue for three months following your entry on duty. During this timeframe, your host will be available to answer questions and to help you get comfortable at CVM. Of course, even after those three months we hope that you and your host will keep in touch and continue to learn from each other! In fact, new employees and their hosts are encouraged to set up a check-in meeting one month following the 90-day program conclusion to discuss any lingering questions or issues and to determine how the new employee-host relationship will continue.
As a new employee at CVM, your role in the integration process is simply to be an active participant and to take advantage of the program—after all, without your participation, the program cannot be a success. Please keep in mind that your host was specifically selected for you, which means that you probably have a lot in common with each other. So, when you have questions don’t be shy – go ahead and ask your host!
In addition to your host, there are several resources available to help you maneuver through your first days and weeks at CVM:
CVM Website: CVM’s onboarding website will give you information on the New Employee Integration Program as well as, more in-depth information on CVM’s overall onboarding program; the materials from your welcome packet are also located here.
The website can be found at the following address:
Your Supervisor: If you have any questions or problems with the integration program, be sure to speak with your supervisor.
Last but not least, we hope you will help us in our efforts to continually improve the New Employee Integration Program. At the end of the 90-day program, you will receive a link to a brief, anonymous survey about your experience. We’ll ask for your thoughts about the materials that were available to you, what benefits you feel you received, and what opportunities exist for improvement in the program.
Also, please always feel free to share feedback and suggestions for improvement with your supervisor. We want to make the New Employee Integration Program and CVM onboarding process as helpful as possible, and we look forward to your feedback!